Careers Privacy Notice

This Privacy Notice was last updated on September 28, 2021.

Thank you for your interest in joining Udemy (“Udemy”, “we”, “us”). We respect your privacy and want you to understand how we collect, use, and share data about you. This Careers Privacy Notice (“Notice”) describes our data handling practices with respect to candidates for employment at Udemy and describes your rights in relation to your personal data.

This Notice applies to all applicants and candidates for employment at Udemy and its affiliate companies. By submitting an application or other personal data to us either directly or through any third-party service we use to administer our recruiting process, you are agreeing to the terms of this Notice.

What Data We Get
How We Use Your Data
Who We Share Your Data With
Security
Data Retention
Your Rights
Applicants Outside of the U.S.
Updates and Contact Info

1. What Data We Get

1.1 Data You Provide to Us

When you apply for a job at Udemy, we will ask you to provide us with information about yourself so we can evaluate your application. If this information is not provided, our ability to consider you as a candidate may be limited. You may choose to provide us with other personal data that we have not specifically requested. For example, your resume or CV may contain information about your hobbies or social activities, or you may provide this information verbally during an interview. Below are the categories of data we collect from you and some specific examples.

Identity and Contact Data: We may collect basic identity and contact information, like your name, email address, location, and telephone number.
Employment Details: We may collect details about your employment background, like position, work experience, and employment references.
Background Information: Where relevant to your application and permitted under applicable law, we may collect background information relevant to employment, such as your educational background including degrees, transcripts, certifications, employment authorization status, and/or criminal background screenings.
Social and Professional Profiles: We may collect links to your profiles on third party sites that may contain additional information relevant to your application.
IT Information: We may collect certain technical information from you about your visit to our website, like your IP address and the date and time you submitted a form.
Application Documents: We may collect documents or materials that you submit in connection with your application, like cover letters, resumes, coding exercises, written responses, and presentations.
Demographic Data: We may provide access to certain voluntary self-identification questions related to protected criteria, in accordance with applicable law.
Interview Data: We may store data about the interview process, including recruiter correspondence, schedules, and feedback.
Offer Data: We may store data about any offer that we make to you, including job role, compensation, and benefits.

1.2 Sensitive or Special Category Personal Data

Udemy does not require you to submit sensitive or special category personal data (like data relating to religion, health, sexual orientation, trade union affiliation, race, ethnicity, or political opinion) in connection with your application.

Employment decisions are made on the basis of job-related criteria without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, age, genetic information, national origin, disability, military, or veteran status, or any other classification protected by applicable law.

Based on local law, we may ask for information like race, ethnicity, or gender so that we can ensure that we are meeting our goal to provide equal employment and affirmative action opportunities to candidates from diverse backgrounds. This information is voluntary to disclose, and you will not be subject to any adverse treatment if you choose not to provide it. If you choose to provide it, this information will be kept in a confidential file and separate from personnel records and will only be used in accordance with applicable law.

If you have a disability and would like for us to consider an accommodation, you may provide that information during the recruiting process.

If you choose to provide us with sensitive or special category personal data, you are expressly consenting for us to handle such data in accordance with this Notice.

1.3 Data from Third Parties

We may obtain information about you from public sources or third parties. For example, we may obtain information about you from individuals who have referred you to us and recruiting service providers who may collect your personal data from publicly available sources. You may also choose to give us access to personal data stored by third parties, like your profile on a job-related social media site. By providing us with this access, you agree that we may collect and use this information in accordance with this Notice. We may also conduct background screenings through a third-party service provider and verify application information, like your education, employment, and/or criminal history, as allowed by applicable law.

2. How We Use Your Data

We may use your personal data for the following purposes:

Recruitment, selection, evaluation, and appointment of job candidates (temporary or permanent) for the job applied for and subsequent opportunities.
Application evaluation, like verification of employment reference(s) that you provide, background checks, and related assessments.
Communication with you and to inform you of the status of your application and future opportunities.
General employment administration and management.
Carrying out surveys and analytics to improve the recruiting process.
Compliance with corporate governance and legal requirements.

3. Who We Share Your Data With

We share your personal data only with those who need it in order to perform their tasks and duties for the purposes described above. We may disclose your personal data to the following types of third parties:

Udemy Group Companies: We may share your personal data with Udemy group companies for the purposes described above in Section 2 (“How We Use Your Data”).
Third-Party Service Providers: We may share your personal data with our third-party service providers who provide services like recruiting, background screening, and applicant management.
Legal and Security: We may share your data with parties as needed for security or legal compliance reasons. If Udemy undergoes a business transaction like a merger, acquisition, corporate divestiture, or dissolution (including bankruptcy), or a sale of all or some of our assets, we may share, disclose, or transfer all of your data to the successor organization during such transition or in contemplation of a transition (including during due diligence).

These third parties are required to handle any shared personal data solely as we direct and to treat your personal data in a confidential manner. We may also share data if we get your consent or if it is aggregated or de-identified.

4. Security

We use appropriate technical and organizational security measures, based on the type and sensitivity of data being stored, to protect against unauthorized access, alteration, disclosure, or destruction of your personal data that we collect and store. However, as no system can be 100% secured, we cannot guarantee against unauthorized access by third parties.

5. Data Retention

We will retain your data only as long as it is necessary to fulfill the purposes described in the section above entitled “How We Use Your Data”.

6. Your Rights

Depending on where you are located, you may have certain rights relating to your personal data, including:

the ability to confirm that we have your personal data,
the right to access your personal data,
the right to have inaccurate personal data corrected,
the right under certain circumstances to the erasure of your personal data,
the right to have the processing of your data restricted,
the right to have your personal data in a portable (machine-readable) format,
the right to object to certain types of processing,
the right not to be subject to automated decision-making.

We do not sell or share your personal information as defined under the California Consumer Privacy Act (CCPA). To make a rights-related request, please contact [email protected] or send a request in writing to us at:

Udemy – Attn: Legal Team
600 Harrison Street, 3rd floor
San Francisco, CA 94107
United States of America

For your protection, we may need to verify your identity before implementing your request. Please note that we retain certain data where we have a lawful basis to do so, including for legal record-keeping.

7. Applicants Outside of the U.S.

7.1 Transfer to the U.S.

As our recruiting operations are located in the United States, we transfer your personal data to the United States and process it there. We have entered into data processing agreements with our service providers and Udemy group companies to restrict and regulate their processing of your data. By submitting your data to us, you are agreeing to this transfer, storage, and processing by Udemy and its service providers.

7.3 Users in the UK, Switzerland, and EEA

Personal data will be processed outside of the UK, Switzerland, and the European Economic Area (“EEA”) by Udemy group companies or service providers to provide support services as described above in the section entitled “Who We Share Your Data With”. We use Standard Contractual Clauses (SCCs) adopted by the European Commission to facilitate transfers of personal data to third countries. You have the right to obtain a free copy of the SCCs. You may use the information in the section below entitled “Updates and Contact Info” to submit requests related to data protection. You also have the right to lodge a complaint with your data supervisory authority.

7.4 Users in Australia

If you are an Australian resident and you have a complaint, you may refer it to the office of the Australian Information Commissioner (“OAIC”). You can contact OAIC by visiting www.oaic.gov.au; sending an email to [email protected]; telephoning 1300 363 992; or writing to OAIC at GPO Box 5218, Sydney NSW 2001. You may contact our privacy team at [email protected] to make a complaint about a breach of the Australian Privacy Principles which will be responded to within 30 days.

8. Updates and Contact Info

When we make a material change to this Notice, we will notify users by updating the posted date. Changes become effective the day they are posted. The revised Notice supersedes all previous versions of the Notice.

8.1 Interpretation

Any version of this Notice in a language other than English is provided for convenience. If there is any conflict with a non-English version, you agree that the English language version will control.

8.2 Contact Info and Questions

If you have any questions, concerns, or disputes regarding this Notice, please feel free to contact our privacy team (including our Data Protection Officer) at [email protected] You can also send postal mail to us at Udemy, Attn: Legal, 600 Harrison Street, 3rd Floor, San Francisco, CA 94107.